Exhibitor Information
21st Annual Embry-Riddle Aviation Law and Insurance Symposium
Note: Contact Greg Carlile at (816) 595 4825 or gregc@robstan.com for space availability.
January 6 – 8, 2010
Located at the beautiful
Villas of Grand Cypress Orlando
For 20-years, the Embry-Riddle Aviation Law & Insurance Symposium has been one of the premier educational venues for professionals involved and interested in aviation law and insurance. And, the 2010 Symposium promises to exceed the high standards established in prior meetings.
The Symposium offers a limited number of exhibitors the opportunity to present their services to the attendees of the Symposium. This means that you will be able to showcase your company to more than 150 qualified individuals who can purchase your services. This is a tremendous business opportunity.
However, there is limited space and great demand. If you and your company want to be a part of this opportunity, then complete the registration information … quickly! These spaces are going to go fast and your company will need to respond fast.
A POWERFUL AUDIENCE
The 21st Annual Aviation Law & insurance Symposium will have an excellent program to draw significant attendees. Here are the types of individuals you can count on being in attendance: aviation attorneys; insurance professionals; flight department directors; air carrier executives; manufacturers; safety experts; consultants; risk management professionals; aviation manufacturers and government agencies.
Exhibit Costs:
Tabletop booth - $950 (includes one symposium registration)
Additional Personel - $495
Space is limited to 10 booths
EXPO HOURS
Thur Jan. 7
7:00 – 8:30 a.m. Continental Breakfast
10:45 – 11:00 a.m. Break
12:00 – 1:30 p.m. Lunch
3:30 – 3:45 p.m. Break
Fri Jan. 8
7:30 - 8:30 a.m. Continental Breakfast
10:00 – 10:15 a.m. Break
12:30 – 2:00 p.m. Lunch
Move in Date:
Jan. 6
6 - 10 p.m.
Jan. 7
6:30 – 7:00 a.m.
Move Out*:
Jan. 8
2:00 – 4:00 p.m.
Tabletop Display:
Exhibitors will be provided 2 x 6 draped tabletops with signage, waste basket, and two chairs. Exhibitors may provide their own display in a similar floor space. Electrical wall outlets are available and extension cables may be provided at an additional charge.
*Times are subject to change. Updated information will be sent to exhibitor’s prior to symposium.
Hotel and Exhibit Hall Information
The 20th Annual Aviation Law & Insurance Symposium has negotiated a special conference sleeping room rate at the Villas of Grand Cypress . Please contact the hotel directly at 888.282.1846. Please indicate you are with the ER- ALISymposium to receive discount rates.
EXPOSITION
Exhibitors will be provided table top exhibit space around the rear perimeter of the main hall. While the exhibit space will be open during the entire event, Exhibitors will gain maximum exposure during breakfast, lunch, coffee breaks and prior to dinner events.
EXTRAS INCLUDED WITH YOUR EXHIBIT SPACE
• Attendee lists of attendees registered for the symposium prior to the meeting
• One set of labels of all attendees after the meeting (upon completion of evaluation form)
• Recognition listing in the Symposiums’ promotion before and after the symposium
• Recognition listing in the on-site program
• A link to your company’s website on the Aviation Law & Insurance Symposium website
RULES:
Who May Exhibit: Booth and Tabletop displays are available to a company that supplies services or products to the attendees of the Symposium. The ALI Symposium will have final approval on all exhibitors.
Space Rental: Space will be rented in the Symposium Exposition Area. Booth rental will include one free Conference registration (a $495 value), and a 2 x 6 table, 2 chairs, a company identification sign and a listing in the official program. The Aviation Law & Insurance Symposium will not allow any exhibitor to assign or sublet space allotted to them, or to display products or services other than those normally sold by them. Exhibitors and their staff must wear their badges at all times while on-site in Exhibit areas.
Exhibit Fee:
Tabletop booth - $950
Additional Personel - $495
Confirmation: Upon receipt of application, if the entity fits the exhibiting criteria, ALI Symposium will confirm exhibit applications in writing. At that time exhibitors will receive further information on registration and exhibitor services.
Cancellation: There will be no refunds for cancellation of space once payment has been received.
MOVE-OUT:
Exhibitor Shipping: All shipment and booth information will be mailed out in the first two weeks of December.
DISPLAYS:
Exhibits must be confined to the area assigned and must not disturb or block other exhibits. Exhibitor will display products or services as described herein. Distribution of advertising materials, samples, souvenirs, publications, or printed materials of any sort shall be restricted to the exhibitor’s rented space. Distribution of materials of a company other than the one listed on the exhibit contract is prohibited.
Security/Liability: The Aviation Law & Insurance Sympositum Exposition is in ballroom that will NOT have security. Though all reasonable effort will be made to protect Booths, the Aviation Law and Insurance Symposium , its agents and employees, and the hotel shall not be liable for any injury, loss or damage incurred by exhibitor or to an exhibitor’s property through theft, fire, accident or any other destructive cause, whether the result of negligence or otherwise. The exhibitor is liable for any damage caused by the exhibitor in any other manner. All property damaged by the exhibitor must be replaced or repaired by the exhibitor at the exhibitor’s expense.
Insurance: Exhibitor shall carry any or all exhibit insurance at its own expense. The Embry-Riddle ALISymposium, its agents, employees and the hotel assume no responsibility for the safety of the property of the exhibitors. ALIS and the hotel will exercise reasonable care in safeguarding exhibitor’s property, however, exhibitors should insure their own exhibit material.
